Full-service corporate event production

The room fills, your CEO walks to the mark, and every screen, light, and microphone has to work the first time. That part is ours to own.

Trusted by global brands and leading production companies for nearly 20 years

What full-service corporate event production means

Corporate event production is the design and execution of everything your audience sees and hears: audio, video, lighting, staging, and rigging, planned as one system and run by one team. We produce for senior event managers and directors of events at Fortune 500 and mid-market companies, on keynotes, executive summits, leadership meetings, and national conventions.

You already know how this goes wrong. Three suppliers, three points of contact, and a rigging crew that has not spoken to the video team until load-in morning. Then something fails in front of your executives, and it’s your name attached to the event. We produce all five disciplines with our own people, so there is one team accountable and nobody to point at.

Five disciplines, designed and run together

Most production companies are strong in one or two of these and quietly hire out the rest. We run all five in-house, which is why they work as one plan instead of five that meet for the first time on site.

Audio

Speech that stays intelligible in the back row and on the stream. Line arrays sized to the actual room, wireless frequencies coordinated so nothing drops mid-keynote, and an engineer who has mixed rooms this size before yours.

Video

LED walls, projection, image magnification, and content playback spec'd to the room's sightlines. Your executive is legible on the screen and on camera rather than a bright smear in the third row's photos.

Lighting

Key light that makes people look like themselves on camera, plus the room wash and stage looks that make a hotel ballroom feel produced rather than rented.

Staging

Decks, risers, scenic, and the stage geometry that decides where the audience's eye lands when the lights come up. Built to the room's load-in limits, not to a catalog drawing.

Rigging

Certified rigging and engineered load design for every point we hang. We never hand this to a third party. What hangs above your audience is ours to answer for.

What full-service should mean, and where production sits

Plenty of companies use the phrase and then subcontract the two disciplines that carry the most risk, rigging and video. You find out at load-in, when the crew chief cannot answer a question about the rigging plan because it is not his plan. Ask any production company you are considering which of the five disciplines they hire out. The answer tells you who is actually accountable on show day.

The other question worth settling early is where production stops. We are not your event planner, and we do not want to be. Corporate event planning covers the agenda, the speakers, the room block, and the attendee experience. We take the stage and everything pointed at it.

We own	Your planner or venue owns
Creative and technical design	Agenda, speakers, and content strategy
All five production disciplines	Catering, room block, and registration
Site survey and load-in planning	The venue contract
On-site production management	Attendee experience off the stage
Strike and load-out	Post-event reporting

For the long-form version of how a production plan comes together, read our live event production guide.

How we produce an event end to end

Pre-production design

We start from your goals and your room, then build the technical plan: gear lists, CAD drawings, stage design, show flow, and a labor call. You approve a plan you can actually picture before anything is booked.

Site survey

We walk the venue and confirm what it can carry: power, rigging points, load-in access, ceiling height, and the internet path if you are streaming. Surprises get found here rather than on load-in day.

On-site production management

A dedicated production manager runs your event on the ground, with the same people who designed it in the room. Rehearsals, cue-to-cue, show calling, and every decision that comes up between doors and the closing slide.

Strike and load-out

We break down on the venue's schedule, coordinate outbound freight, and leave the room the way the contract says we found it. Your last night is not spent chasing a crew.

Steps one and two are detailed on our pre-production and show design page. Step three is covered under on-site crew and production management.

Boutique attention with Fortune 500 capability

Large national firms sell you a brand and staff you from whichever regional office is closest, with a crew that rotates and a rep who is not in the room. Small shops give you attention and then hit a ceiling on the show that actually matters.

We sit in between on purpose. You get a named team that was in your design call and is standing in your room at load-in, backed by the technical capability to produce for Nike, HINO, and Plexus. Based outside Nashville, producing nationally, and close enough to sit in a planning meeting in person for clients across the Southeast.

Corporate events we've produced

HINO Trucks, XL8 reveal

CHALLENGE

HINO was entering the Class 8 market in the US for the first time and wanted a reveal the commercial truck industry had not seen before. That meant LED, lighting, audio, rigging, and motion control all landing on a single cue, with one partner accountable for the whole thing instead of four suppliers coordinating by email.

SOLUTION

We designed and produced the full package: 288 PixelFLEX FLEXlite Plus 3.9mm LED panels built as a 360-degree ground-level enclosure, lighting and audio designed around it, and a Kinesys automation system on twelve one-ton motors to lift the enclosure on cue. The same team carried it from technical design through show operation and strike.

RESULT

The trucks stayed hidden inside the LED enclosure for two days at the 2018 Work Truck Show in Indianapolis. On day three the enclosure lifted in front of more than 2,000 spectators.

See the HINO XL8 project

Nike, House of Go

Elite produced Nike’s House of Go, an activation for a brand whose standard for physical experience is set by its own campaigns.

Plexus national convention

Elite produced Plexus’s national convention, a multi-day general session program where the same production has to hold up for thousands of attendees across several days.

Tom Wilson, VP of Event Production

Tom leads Elite’s corporate production teams which has run general sessions, executive summits, and multi-day conventions for Fortune 500 and midmarket clients.

Related capabilities

Trade show production

Booth production and rental for national exhibit programs.

Pre-production and show design

The planning phase that decides whether show day goes cleanly.

On-site crew and production management

A named team on the ground from load-in through strike.

LED walls and screens

The LED range behind our general session and keynote builds.

Rigging and truss

Certified rigging and engineered load design, never subcontracted.

Live event production guide

The full guide to how a live production plan is built.

Corporate event production questions

What does full-service corporate event production include?

Creative and technical design, equipment across all five disciplines (audio, video, lighting, staging, and rigging), installation, on-site operation, and strike, plus pre-production design consultation, site surveys, and a dedicated production manager. If a company says full-service but subcontracts rigging or video, the term does not mean what you think it means.

How much does corporate event production cost?

A mid-sized keynote for 200 to 500 attendees typically runs $25,000 to $150,000, depending on scope, LED wall size, lighting complexity, and whether video content and streaming are included. Small internal meetings can come in under $10,000; multi-day executive summits with camera work often exceed $250,000. The number reflects crew, equipment, design time, and on-site management, not just gear.

How far in advance should we book?

For corporate events over 200 people, 3 to 6 months is a reasonable lead time; events with custom scenic, complex LED, or multi-camera video are safer at 6 to 12 months. Q4 books out fastest because of fiscal year-end events. Inside 30 days we can often still help, but inventory and crew availability narrow quickly.

Can our venue handle a keynote with live streaming?

Most can, with the right production plan. What matters is power, rigging points, load-in access, ceiling height, and the internet path for the stream. We run a site survey before the event to confirm the room supports the LED, lighting, audio, and streaming you want, and we build technical redundancy into the stream path so the remote audience is not watching a shaky phone feed of a well-produced room.

What makes a boutique production partner different from a large national company?

You get a named team that is personally accountable and on-site, not a regional office of a national chain. We pair boutique attention with the technical capability to produce for Fortune 500 clients (Nike, HINO, Plexus), so senior event managers get both the responsiveness of a smaller partner and the proof of a company that has produced at scale.

Let's scope your next event

Send us the date, the room, and the headcount. You’ll get a scope, a budget range, and a technical plan you can put in front of your executive team and procurement without translating it first.

Tell us what the event has to accomplish. We’ll tell you what it takes to get there and what it costs to do it properly.